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District Payroll Specialist

Company: Vallivue School District
Location: Caldwell
Posted on: November 19, 2022

Job Description:

VALLIVUE SCHOOL DISTRICTTo apply: Please complete an application at or JOB DESCRIPTIONJob Title: District Payroll SpecialistLength of Employment: Year round- days to be determinedWork Schedule: 8 hours daily, 5 days per weekImmediate Supervisor: Business ManagerTerms of Employment: Rate of compensation and benefits will be based on the classified salary schedule, Policy 408.2.3 and other applicable policies.Job SummaryThe District Payroll Specialist performs numerous tasks in the expenditure of and accounting for the payroll function using public money under the direction of the Business Manager.1. Collects, verifies and prepares monthly employee payroll, including preparation of payroll, deductions, and monthly payroll reports, state and federal tax reports, and quarterly reports.2. Ensures employee benefits are paid accurately and on a timely basis, including preparation of transmittal forms and checks. Maintains records and distributes deduction checks as requested by employees, including direct deposit requests.3. Prepares all contracts, letters of intent, letters of appointment; verify return of all.4. Maintain data/lists to assist with the Sick Leave Bank applications.5. Serve as a backup to the District Office Personnel Clerk.Desirable Qualifications1. High school graduate or equivalent.2. Communicate and work well with people in a school office setting.3. Ability to read and write at a high level of comprehension and skill.4. Training or experience in bookkeeping and computer data entry.5. Ability to perform a variety of complex tasks using organizational and planning skills and independent judgment.6. Ability to operate office equipment, such as calculator, copier, typewriter, computer, etc.7. Maintain confidentiality of records and information.8. Competency with a variety of computer programs, especially Excel and Access. MAJOR DUTIES AND RESPONSIBILITIES Payroll1. Post leave from Frontline reports monthly to ensure accurate payroll leave records.2. Enter pertinent monthly payroll information and prepare payroll checks. Distribute to administrators and staff.3. Balance payroll and do monthly payroll reports.4. Prepare appropriate state and federal tax forms; reconcile all deductions and benefits with list bills.5. Maintain electronic deposit transmission program to transmit monthly direct deposits of employee pay as authorized.6. Prepare final pay calculations under the direction of the Business Manager.7. Maintainchecklist for timesheet employees to ensure all payroll claim forms are accounted for in each payroll and hours are in compliance with hiring parameters.8. Build and transmit monthly electronic PERSI transmittal.Statistics Reporting1. Prepare employee IBEDS contract/salary information forms in coordination with the District Office Personnel Clerk.2. Maintain and update statistical information for reports, such as Medicare report, Bureau of Census survey, Workmen's Comp report and Benefits Guarantee report.3. Complete job verifications from lending institutions for employees.4. Maintain database of employee salary, contract, placement, and other payroll information in coordination with District Office Personnel Clerk. Prepare reports as requested by the Business Manager and ISEE Coordinator.5. Monitor employees' ages for changes in life insurance coverage and premiums (benefits and deduction) per master contract with companies.Clerical Duties1. Maintain continuing and non-continuing lists and prepare forms and reports as necessary.2. Prepare and distribute contracts, letters of appointment, letters of intent; maintain checklists of their return and report to Superintendent/Business Manager.Maintain lists, correspondence, contacts regarding Sick Leave Bank as directed by Business Manager.Compile information and forward all unemployment claim forms including narratives and backup documentation such as letters of resignation and substitute call history logs.Calculate FMLA pay adjustments and apply accordingly.Track 403(b), 401(k), and 457 tax shelter limits on a calendar basis to monitor compliance as required by the IRS.Track VEA/IEA/NEA payroll dues deductions and provide report to District Bookkeeper for dues reimbursement per Master Agreement.Complete Verifications of Employment from lending institutions as authorized by employees.Provide current payroll forms to schools (monthly payroll claims, timesheet employee payroll claim forms, W-4's).Respond to garnishments and levies (child support, civil, IRS, state tax, student loan) as required. Calculate amounts and complete and mail required forms, questionnaires, and checks.Track leave per Master Agreement including yearly personal leave payout. Monitor vacation leave for year-round employees and send reminders regarding maximum and possible loss of leave.Support Staff Back-up1. Train and maintain proficiency to serve as first-line back-up to District Bookkeeper.2. Train and maintain proficiency to serve as first-line back-up to Personnel Clerk.Other Duties1. Minimal assistance with telephone and walk-in visitors as needed.2. Such other duties as may be assigned by the Superintendent and Business Manager.3. Sit on Insurance Committee to gather and share data and provide premium amounts.Job Type: Full-timePay: $22.08 - $26.39 per hourBenefits: Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurancePhysical setting: OfficeSchedule: 8 hour shift Monday to FridayAbility to commute/relocate: Caldwell, ID 83607: Reliably commute or planning to relocate before starting work (Required)Experience: Accounting: 1 year (Preferred)Work Location: One location

Keywords: Vallivue School District, Caldwell , District Payroll Specialist, Human Resources , Caldwell, Idaho

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